Botball Explorer Host an Event | KISS Institute for Practical Robotics
Become a Local Event Host

Bring Botball Explorer to Your Community

Host a local tournament where students can put their autonomous robots, programming skills, and engineering ideas to the test. KISS Institute for Practical Robotics works with approved organizations to create exciting Botball Explorer experiences for teams in their communities.

Create a Local STEM Experience

Why Host Botball Explorer?

Bring students, educators, families, and community partners together for an event built around autonomous robotics, creative problem-solving, and hands-on learning.

Expand Access to Robotics

Create a local competition opportunity that makes it easier for nearby schools and organizations to participate.

Give Teams a Goal

Provide students with a meaningful event where they can test their robots, apply their skills, and celebrate their progress.

Connect Local Educators

Bring teachers, coaches, and STEM leaders together to exchange ideas and strengthen the local robotics community.

Showcase Student Work

Give students an audience for their programming, engineering, teamwork, and creative problem-solving.

Build Community Support

Invite families, volunteers, and community partners to see the value and excitement of hands-on STEM education.

Support Hosting Costs

Select an event fee between $0 and $50 per team and receive 60% of the registration fees collected for your event.

From Interest to Event Day

How Hosting Works

KISS Institute for Practical Robotics works with prospective hosts through a simple approval and event-submission process before opening registration to Botball Explorer teams.

1
Begin

Contact Us

Tell us about your organization, community, proposed location, and interest in hosting a Botball Explorer event.

2
Discuss

Meet With Our Team

We will schedule a meeting to discuss your proposed event, anticipated participation, venue, and ability to support a successful tournament.

3
Approve

Become an Approved Host

Once approved, your organization may submit complete information for one or more proposed Botball Explorer events.

Host Approved
4
Submit

Provide Event Details

Submit the event date, venue, address, times, tentative schedule, local contact, team capacity, event fee, and additional attendee information.

5
Register

We Publish the Event

We will post the approved event, collects registrations and applicable fees, and displays the registered teams on the event page.

6
Celebrate

Host Your Event

Welcome the teams and deliver the local tournament. After the event, we provid the host with 60% of the collected event fees.

Mission Complete
Prepare Your Event

What You’ll Need to Submit

Once your organization is approved to host, gather the following information so KIPR can review, publish, and open registration for your event.

Event Logistics

Core Event Details

  • Event Name and Date The proposed tournament name, event date, and registration deadline.
  • Venue and Address The venue name, full street address, building, room, or entrance information.
  • Event Times Planned check-in, start, awards, and estimated ending times.
  • Tentative Schedule The anticipated flow of check-in, practice, matches, breaks, and awards.
  • Local Event Contact The name, email address, and phone number for the primary organizer.
  • Team Capacity The maximum number of teams the venue and schedule can accommodate.
  • Event Fee Select an event registration fee from $0 to a maximum of $50 per team.
Know Before You Go

Attendee Information

  • Food and Concessions Optional Let teams know whether food, drinks, or a snack bar will be available.
  • Parking and Arrival Explain where teams should park, unload equipment, enter, and check in.
  • Spectator Information Note whether spectators are permitted and whether seating or viewing areas will be available.
  • Accessibility Include relevant building access, parking, entrance, or accommodation information.
  • What Teams Should Bring List any equipment, supplies, power strips, tables, or documentation teams should bring.
  • Volunteer Opportunities Optional Include volunteer needs and instructions if the host is recruiting local event support.
  • Additional Instructions Optional Share any venue rules or local details that will help teams prepare for event day.
Flexible Local Event Pricing

Event Fees and Host Share

Approved hosts decide whether their event will be free or require a registration fee. We manage the event registration and payment collection.

After the Event

How Collected Fees Are Shared

After the event, we will provide the approved host with 60% of the event registration fees collected.

KISS Institute for Practical Robotics retains 40% for registration administration and continued program support.

$0–$50 Host-selected fee per team
Optional Events are not required to charge a fee
Example Calculations

Registration Fee Breakdown

These examples show how each team’s event fee is divided between the approved host and KIPR.

Fee Per Team Host Receives KIPR Retains
Free $0 $0
$10 $6 $4
$20 $12 $8
$30 $18 $12
$40 $24 $16
$50 $30 $20
Choose Your Next Step

Ready to Host an Event?

Whether you are exploring the opportunity for the first time or are already an approved host, begin with the option that describes your organization.

New Host

Become an Approved Host

Interested in bringing Botball Explorer to your community? Contact us to introduce your organization and begin the host-approval process.

  • Tell us about your organization.
  • Share your city and proposed venue.
  • Provide your approximate event timeframe.
  • Schedule an introductory meeting with KIPR.
Contact Us at info@kipr.org
Approved Host

Submit a New Event

Already approved to host? Send us the details for your proposed tournament so it can be reviewed and added to the Botball Explorer event calendar.

  • Provide the date, venue, address, and times.
  • Include the schedule and local event contact.
  • Set the team capacity and event fee.
  • Add food, parking, and attendee information.
Submit an Event
Not sure which option applies? Contact us at KISS Institute for Practical Robotics and we’ll help you identify the right next step.
Hosting Questions

Frequently Asked Questions

Learn more about host approval, event fees, registration, and submitting a Botball Explorer event.

Does my organization need approval before hosting?

Yes. Organizations must contact us and complete an introductory meeting before being approved as a Botball Explorer event host.

What types of organizations can apply?

Schools, school districts, universities, museums, libraries, STEM organizations, and other community partners are encouraged to contact KIPR about hosting.

Is an event registration fee required?

No. Approved hosts may offer their event for free or select an event fee of up to $50 per team.

Is the tournament fee included with team registration?

No. Local tournament fees are separate from the annual Botball Explorer team registration. Participation in a local tournament is optional.

Who collects the event registration fees?

We collect applicable fees through the official event registration process. This gives teams one central place to register and allows us to maintain the event roster.

How much of the collected fee does the host receive?

After the event, we will provide the approved host with 60% of the collected event registration fees. KISS Institute for Practical Robotics retains 40% for administration and program support.

Can an approved organization host more than one event?

Yes. Once an organization becomes an approved host, it can submit additional proposed events. Complete event information must be provided for each tournament.

What happens after an event is submitted?

We will review the submitted details and, once approved, posts the event on the Botball Explorer website. Registered teams can then select the event and pay any applicable fee.

Will participating teams appear on the website?

Yes. we can display the registered teams beneath the corresponding event listing so hosts and participants can follow event registration.

Still have a hosting question? Contact us at the KISS Institute for Practical Robotics for additional information.
Bring the Mission to Your Community

Ready to Explore Hosting?

Connect with the KISS Institute for Practical Robotics to discuss your organization, community, and ideas for hosting a local Botball Explorer tournament.

Simple host-approval process Free or up to $50 per team Hosts receive a 60% share